Finance Professional 4 Generalist - Chemical Engineering and Materials Science
Company: University of Minnesota
Location: Saint Paul
Posted on: May 2, 2024
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Job Description:
Apply for JobJob ID360723
LocationTwin Cities
Job FamilyFinance
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8224FG
Employee ClassCivil Service
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About the Job
Are you a financial whiz with a knack for untangling complex
situations? Do you thrive in a dynamic environment where research
and operational budgets intertwine? If so, we have the perfect
opportunity for you! The FP4 position is responsible for managing
the financial aspects of sponsored research projects and the
departmental operating budget. You will work closely with faculty
members, administrators, and staff to ensure accurate financial
reporting, compliance, and efficient use of resources.This is a
great opportunity for a highly organized and detail-oriented
individual with a passion for finance and research administration.
40% - SPONSORED FINANCIAL MANAGEMENT
-Responsible for a portfolio of faculty members' sponsored federal
research and university non-sponsored research support accounts and
related activity. This includes accounting budget and report
preparation, general accounting, reconciliations, compliance and
auditing, and approving or denying expenditures based on existing
administrative requirements and policies.
-Regularly meet with faculty to review status of accounts and
develop individualized financial projections and reports, including
providing regular financial management and oversight to faculty
accounts to monitor issues, identify problems, and improve
financial project management.
-Provide regular faculty financial reports and provide expert
advice to faculty for planning purposes.
-Develop specialized budgets for new faculty to assist in managing
substantial startup fund packages, navigate department processes,
etc.
-Collaborate with faculty and administrative staff running three
large centers; communicate sponsor and University policies to
trainees and advisors, manage collection and use of matching funds
from various University units, provide projections and budgets to
faculty PIs, and reconcile sponsored training grant budgets to
correctly utilize funds.
-Work with SFR (Sponsored Financial Reporting) to analyze detailed
reports provided to federal and industry sponsors for accuracy.
-Work with SPA (Sponsored Projects Administration) to ensure
federal research award requirements are met and ensure research
grants are closed out properly.
-Serve as personnel effort coordinator for assigned faculty
portfolio; and develop individualized faculty effort plans for
academic year and summer salary, which involves a complex review of
sponsored project committed effort, BME and CSE effort policy, and
faculty teaching plans.
40% - DEPARTMENTAL BUDGET MANAGEMENT
-Responsible for overall departmental operations budget preparation
and financial management.
-Prepare annual fiscal year budgets in EFS (Enterprise Financial
System); prep and submit position budgeting and oversee staff entry
of budget detail for non-sponsored chart strings.
-Create, analyze and maintain projections on monthly Department
Operating reports and Fiscal Year End Operating report. Identify
trends, concerns and opportunities; meet regularly with Department
Head and chief of staff to present and implement suggestions.
-Anticipate business needs of the department, develop and analyze
alternatives, and make recommendations to faculty and unit leaders
regarding department policy, operating budgets, hiring decisions,
and federal grant spending.
-Identify areas for process improvement in purchasing, finance and
payroll functions; develop suggested strategies for improvement and
meet regularly with Department Head and Administrator to present,
discuss and implement.
-Manage the department's indirect cost recovery process and
allocations.
10% - CERTIFIED APPROVALS
-Review and approve accounting activity for compliance with federal
agency and university regulations as certified approver; serves as
backup department level 1 approver.
-Provide input and oversight of purchasing and accounting activity
for faculty, students and staff: accounting processes and
procedures, overall financial compliance, evaluation of workload
issues and tasks, training and orientation of purchasing personnel
and employees, analyze and improve workflows; serve as a resource
to colleagues and faculty on financial matters; identify areas for
improvement.
5% Report and analytics generation
Develop financial reporting and metrics as directed by the Chief or
Staff or Department head
5% - PROFESSIONAL DEVELOPMENT
-Represent department and college on University-wide work groups
and committees.
-Attend training and meetings to stay current on University, state,
and federal regulations and systems.
-Improve department finance and purchasing processes and policies
using knowledge gained at trainings and in committees.
Qualifications
REQUIRED QUALIFICATIONS
-BA/BS degree plus at least 5 years of experience or a combination
of related education and work experience to equal nine years."
-Experience with financial planning or budget management.
-Demonstrated proficiency with Microsoft Excel.
-Demonstrated ability to identify and resolve complex problems
proactively.
-Demonstrated ability to organize and direct multiple projects and
interrelated financial activities with major operational or funding
impact.
-Demonstrated ability to anticipate the department's business
needs, develop and analyze alternatives, and make recommendations
to faculty and unit leaders regarding budgets and sponsored
projects.
-Ability to constructively communicate complex financial data and
issues to a non-financial audience
-Demonstrated ability to meet deadlines in a fast-paced
environment.
PREFERRED QUALIFICATIONS
-Skills and ability to work toward becoming a certified approver
within one year of employment if not already appointed as such.
-Familiarity with University and sponsored accounting (Federal and
non-Federal) regulations and University financial systems.
- Experience with data visualization and presentations
About the Department
Department Vision: Empowering people and breaking boundaries
through innovative research and education.
Department Mission: To lead our disciplines through pioneering
research, innovative teaching, and exemplary service in an
inclusive and collaborative community.
Overview: The Department of Chemical Engineering and Materials
Science (CEMS) at the University of Minnesota (UMN) is renowned for
its pioneering scholarly work and influence on graduate and
undergraduate education, extending over half a century. The
Department has produced numerous legendary engineering scholars and
current leaders in academia and industry. In 1970, CEMS was the
first to foster the far-reaching marriage of two disciplines -
chemical engineering and materials science - in one integrated
Department, producing a unique and collaborative environment in
which the natural synergies between the two fields could be
realized. Pace-setting research and education programs now span
nearly all chemical and materials engineering branches.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work
environment and supportive colleagues who are interested in
lifelong learning. We prioritize work-life balance, allowing you to
invest in the future of your career and in your life outside of
work.
The University also offers a comprehensive benefits package that
includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.At the University of Minnesota, we are proud to be
recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best
Employers (2015, 2018, 2019, 2023), Best Employer for Diversity
(2019, 2020), Best Employer for New Grads (2018, 2019), and Best
Employer by State (2019, 2022).
Keywords: University of Minnesota, Maple Grove , Finance Professional 4 Generalist - Chemical Engineering and Materials Science, Engineering , Saint Paul, Minnesota
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