Business Office Coordinator

Company: Milestone Senior Living Woodruff
Location: Woodruff
Posted on: January 20, 2026

Job Description:

Job Description Job Description Business Office Coordinator This position supports the Director in the day-to-day operations of the Community, requiring strong teamwork and commitment to the elderly. Regular hours are M-F, 8:00 AM – 5:00 PM. Key Responsibilities Administration & Finance: Prepare and process monthly billing, collect rents, prepare payroll, manage food orders (budget compliance), and assist with new-hire paperwork/training. Resident & Community Support: Write the monthly newsletter, complete resident incident logs, assist with new resident orientation, give tours, sort mail, and write work orders for maintenance. Safety & Compliance: Respond to smoke/fire alarms, serve on the safety team (as required), ensure HIPAA confidentiality, and maintain compliance with all state assisted living regulations and community policies. Communication: Answer and route calls promptly, welcome visitors, and attend mandatory meetings/in-services. Physical: Obtain a chauffeur’s license (if applicable) and be able to assist or lift up to 40 lbs. Help maintain clinical schedule and administrative needs. Qualifications Required: High School Diploma/GED, Computer literate (Word/Excel), Outstanding interpersonal and organizational skills, Supervision and problem-solving skills. Preferred: AA degree in Office Administration, 1-2 years’ office experience, Experience working with the elderly. Note: This is a safety-sensitive position. Requires a professional demeanor and ability to sit at a computer for extended periods. The Perks That Matter: Competitive salary and bonus opportunities Health, dental, vision, disability, and life insurance 401(k) with match Paid time off and flexible hours Employee assistance program and on-demand pay Career growth in a fast-growing company About Jaybird Senior Living We provide seniors with the exceptional care they deserve, in an extraordinary living environment. Our communities offer seniors the freedom to enjoy each day as they see fit, with the right level of care and support; helping them approach life with renewed confidence and purpose. Since 2004, we’ve created a culture where our staff can innovate and grow — while our residents thrive and their families enjoy peace of mind. The Minnesota Equal Pay for Equal Work Act requires employers in the state of Minnesota to disclose the following information. If the position applied to is not located in Minnesota, the following information may not apply. The base range represents the low and high end of the pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of our total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, we provide a variety of benefits to employees, including medical, dental, and vision insurance coverage, disability insurance, 401(k) with match, paid time off (PTO), Flexible hours for better work-life balance, Employee assistance program, on-demand pay. We are committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local laws.

Keywords: Milestone Senior Living Woodruff, Maple Grove , Business Office Coordinator, Administration, Clerical , Woodruff, Minnesota